DPW - Accounts Payable

The DPW Accounts Payable team is responsible for the accurate and timely payment of all invoices for the Department of Public Works only.  Vendors providing goods and/or services to the City generally have their invoices processed for payment within 30 days of the invoice date. 

To process your invoices in a timely manner, we need you to update and validate the vendor information we have on file for you.  Please UPDATE YOUR COMPANY INFORMATION by following the link and completing the online form.

Please be advised that we are moving towards a paperless environment and strongly encourage email submission of invoices.  While at this time it will continue to be an option, mailing of invoices is DPW’s least preferred method of invoice submission.  Please utilize only one and not both, of the methods listed to submit your invoices.

Email Submission of an Invoice:  ap-invoice@saratoga-springs.org

UPDATED DPW CONTACT INFO - Mailing of an Invoice goes to:  DPW Accounts Payable, City of Saratoga Springs, 474 Broadway, Ste 12, Saratoga Springs, NY 12866

If you are a Vendor with an invoice that is outstanding more than 30 days, please mark the invoice as a ’DUPLICATE’ and send it to: ap-invoice@saratoga-springs.org 

Billing Statements and any other communication for the Department of Public Works Accounts Payable can be sent to:  dpw-ap@saratoga-springs.org 

Doing Business with the City of Saratoga Springs...

In order to be able to do business with the City of Saratoga Springs ALL Vendors must have on file a Vendor Agreement.  There are two distinctly different agreements available:

Vendor Agreement - Product Only

A ‘product only’ Agreement is for the purchase of good only and does not include a ‘service’ from the Vendor.  

Vendor Agreement - Service

A ’Vendor Service Agreement’ is for when a ’service’ is provided by your company.  Vendors providing a ‘service’ will also need to provide a Certificate of Insurance as outlined in the Agreement.  

The Vendor Agreements, and Certificate of Insurance as applicable, can be completed and sent to: dpw-ap@saratoga-springs.org

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